On this page you will find miscellaneous information on various topics that are useful to schools. Please check back from time to time to view new info.
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Private School Affidavit Financial Aid (FAFSA) ACT/SAT Exams Employee Fingerprinting Work Permits Asbestos Inspection School Medical Records Computer Literacy and Help Handbook Changes CA Achievement Testing Useful Links
Attention Administrators: The California Department of Education would prefer that you file your Private School Affidavit using their web site, http://www.cde.ca.giv/privateschool during the period of October 1 - 15. If you are starting a new school after October 15, the web site may be unavailable; in this case you may request in writing a blank Private School Affidavit form by sending your request to Attention: Private School Affidavit, California Department of Education, Policy and Program Coordination Office, 1430 N. Street, Suite 4309, Sacramento, CA 95814. Please remember that the affidavit is not an application for approval but is a notice of operation, only. If you are submitting a letter in lieu of the affidavit, you will find a sample letter in the Private School Helps Packet. If you do not have a Private School Helps Packet, and would like to purchase one, please call (559) 855-2232 or use our WCES Contact Us page. Sample of School Using AOP Curriculum
FAFSA (Free Application for Federal Student Aid) This requires some time from the parent, but it should be a high priority! Normally, you will want to print out the current FAFSA on the Web Worksheet (usually the top link) so you can prepare information that you will need while filling out a FAFSA online. The worksheet will require a little homework before filling out the application. You will need tax information and possible choices of schools. Application deadlines vary by state, but are usually in early spring. Both the student and the parent will have login accounts setup to check the status of the application. You will also receive information via email.
ACT or SAT College Entrance Exams Which test should be taken? What are the timelines? Are there benefits to preparing for college entrance exams? If so, which method makes the most sense? A higher score can mean whether the student is offered acceptance, scholarships, and other opportunities. Even if a student has an impressive high school G.P.A., it doesn't mean he or she will receive a corresponding entrance test score. Click here to read our ACT/SAT Preparation Information which has helpful information and links.
The law requires all employees of organizations that file a letter or affidavit with the department of education to submit finger print cards or live scan information to the Department of Justice. There needs to be a clearance of no criminal record before the staff person begins work. Many schools choose the Live Scan method instead of the traditional fingerprinting. Usually the cost of the Live Scan is approximately $75 for a one-time check, but the cost for the notification feature with Live Scan is $99. The notification feature only costs a little bit more and will notify the ministry/school if a current employee is arrested for a felony related to working with youth. If you have questions, please direct them to: Department
of Justice If you wish to contact them by phone please call: Private
School Contact Person: Sandy Murray For further information see: http://caag.state.ca.us (attorney general’s home page, live scan info)
Students ages 12 through 17 must have a “Permit to Employ and Work” on file with the employer during the term of the employment. This permit is returned to the minor upon termination. § 49110.1. Private School pupils; issuance The Superintendent of any school district may designate the principal or other person having charge of a private school within the district, in which pupils are enrolled pursuant to Section 48222, as a person authorized to issue work permits to pupils of the school, in accordance with this chapter. Where the pupil resides in a portion of the county not under the jurisdiction of the superintendent of any school district, the county superintendent of schools may designate the principal or other person having charge of a private school as the person authorized to issue such work permits. The superintendent of the school district, or county superintendent of schools as the case may be, shall periodically ascertain that the designated person has complied with the requirements of this chapter pertaining to issuing authorities. (Added by Stats. 1977, c. 117, § 1.) IN BRIEF 1. "Almost all minors under the age of 18 are subject to California's child labor protections and must have a work permit in order to work . . . high school graduates under the age of 18, are excluded." 2. "In typical circumstances, after an employer agrees to hire a minor, the minor then obtains from his/her school a brief form (Application) with the title "Statement of Intent to Employ Minor and Request for Work Permit". During the summer, students may obtain a "Summer Work Permit Only--Request For Work Permit." 3. The Application is completed by the minor and the employer and signed by the minor's parent or guardian." These forms should be returned to the Principal. 4. Some districts require an additional form, Work Permit Guidelines (a document that explains the regulations and must be signed and turned in with the work permit application. You should get the actual official work permit forms from your local superintendent’s district office. General Work Permit Requirements for California CA Work Permit Application Front CA Work Permit Application Back Link to California School Information
If you need to have your school site inspected for asbestos, we recommend that you contact Dennis Edwards at 1-877-411-1175 or (916) 933-9016.
States may have different health requirement procedures for schools, but most follow the nationally accepted requirements. A medical record folder in the student's cumulative folder should be maintained. It will usually contain:
Almost all states require a health examination to enter school with proof of childhood vaccines and proof of the hepatitis B vaccine series before 7th grade. This is used to build the record card. Waiver forms for religious reasons are usually accepted by most states. Some states allow a waiver for personal reasons. You may want to use an advanced search engine page, and put the following phrases in the phrase box and enter your state in the additional words box to quickly find your state's forms. Normally, you want to select a website with yourstate.gov in the web address rather than another school: Health Examination for School, Health Examination Waiver, Vaccine Waiver, School Health Requirements, Cumulative Health Record. Here are some helpful forms for schools:
Computer Literacy Curriculum Information (Click here for complete info) General Computer Tips (Click this to look at general computer survival tips.) SOS Computer Info- New School Startup Guide Student Setup Current Updates SOS Installation Support
HANDBOOK CHANGESIf you are considering revisions to your policy handbooks in any of the following areas: Home Schooling Violence Prevention Student Searches Sexual Immorality Legal Custody Illegal Drugs/Alcohol/and Tobacco Due Process/Arbitration Hiring/Firing of Homosexuals Child Abuse Reporting You can download a template handbook in Microsoft Word 2000 format. (Please wait for this larger file to open or right-click and click Save Target As to save to your computer.) Otherwise contact us using the Contact Us page.
Achievement TestingVisit www.achievementtests2u.com to order online and find help with testing! Standardized achievement testing is a valuable tool administered yearly to evaluate and compare your students’ academic mastery level against students of the same age or grade level. WCES and its partner, Educational Service Providers International, provide the McGraw-Hill TerraNova testing materials and scoring service. The TerraNova is in line with current state and national standards for course content in public schools and will meet state testing requirements. The reports will be helpful in assessing instruction and in guiding decisions about the way subjects should be taught in the future. See the AchievementTests2U.com store for products and pricing. School testing should take place in March or April. Testing material orders should take place at least the month before.
Useful LinksAlpha Omega Publications (World leader in computerized Christian curriculum) National Association of Private Schools (Accreditation for schools using individualized learning) Home School Legal Defense Association (Legal protection for home school membership) Christian Home Educators Association (Largest California home school organization) Christian Legal Defense (Alliance Defense Fund) Pathways Development Series (Computer-based reading therapy) California State Attorney General (School employee fingerprint Info) Focus on the Family (National family support ministry) Download Adobe Acrobat Reader for free Cyber Hymnal (Listen to hymns)
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